Privacy Policy

Your privacy is very important to us. To guarantee the protection of your privacy and your related rights we provide this Privacy Statement that explains our practices and the choices you can make about the way your information is collected and processed. To make this notice easily accessible, it is available on our home page and at all points where personally identifiable information may be requested.

Radiomics.bio undertakes to bring its data processing activities into compliance with applicable data protection legislation, including Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”) and the Belgian Data Protection Act of 30 July 2018, each as applicable, and as amended, restated or replaced from time to time (the “Applicable Data Protection Law”).

1. Who is processing your data?
Radiomics.bio is an imaging research organization and focuses on AI powered healthcare with a unique expertise in Radiomics. Radiomics.bio, registered at the Crossroads Bank for Enterprises under n°0662.719.440, having its registered office at Boulevard Patience et Beaujonc 3, 4000 Liege, Belgium, may collect your personal data in the context of the activities described in this Privacy Statement.

2. What information do we collect and for what purposes?

2.1. Newsletter

Radiomics.bio has set up a newsletter to keep everyone who might be interested informed about our improvements, the events in which we are participating, and other relevant updates. You can subscribe to this newsletter here. If you are one of our collaborators, or you are participating in fairs and exhibition in which we represent Radiomics.bio, you may also be added to this newsletter, provided you have given your consent. You can unsubscribe at any time directly via the link in our newsletter or by sending an email to privacy@radiomics.bio.

For this purpose, Radiomics.bio may collect, with your consent:

  • First name
  • Last name
  • Email address

2.2. Events

When you register for an event organized by Radiomics.bio, we collect and process your personal data to manage your participation. This includes event registration, communication regarding event details, and logistical arrangements. Additionally, we may take photos or record videos at our events for promotional and documentation purposes, but only with your prior consent.

For this purpose, Radiomics.bio may collect, with your consent:

  • First name
  • Last name
  • Email address
  • Job function
  • Organisation
  • Visual images

2.3. Job application

Radiomics.bio is continuously growing and regularly post job offers, so that you can candidate to different job opportunities or you can also provide your spontaneous candidature. For this purpose, Radiomics.bio may collect, with your consent:

  • First name
  • Last name
  • Resume
  • Application
  • Address
  • Email address
  • Phone number

2.4. Products and services

To effectively provide our products and services, Radiomics.bio needs to process certain personal data. This includes handling inquiries, processing orders, delivering services, providing customer support, and maintaining ongoing relationships with our clients. The processing of this data is necessary for the performance of a contract, ensuring that we can fulfill our obligations and provide the requested products or services.

For this purpose, Radiomics.bio may collect, with your consent:

  • First name
  • Last name
  • Email address
  • Other relevant contact details

2.5. Partners and suppliers

Radiomics.bio  processes personal data of suppliers, business partners, and collaborators to facilitate and maintain professional relationships. This includes handling contracts, coordinating joint projects, processing payments, and ensuring effective communication between parties. The processing of this data is necessary for the performance of a contract, allowing us to manage our business relationships efficiently.

For this purpose, Radiomics.bio may collect, with your consent:

  • First name
  • Last name
  • Email address
  • Other relevant contact details

2.6. Surveys and feedback

Radiomics.bio may collect and process your feedback to assess, evaluate, and improve the quality of our products and services. This helps us understand customer needs, enhance user experiences, and make necessary improvements based on real input. Your feedback may be gathered through surveys, direct communication, or other engagement channels.

For this purpose, Radiomics.bio will collect, based on our legitimate interest in improving our services:

  • First name
  • Last name
  • Email address
  • Feedback

3. To whom your data is transferred?

Personal data processed by Radiomics.bio is stored on the SharePoint (OneDrive) of the company with least privilege accesses policy. Radiomics.bio has Microsoft licenses.

Regarding the recruitment process, if you applied for a job opportunity, we collect your data through LinkedIn recruitment process, if you decided to.

These two companies are located in a third country (outside of the European Economic Area). For these subcontractors, Radiomics.bio ensures that appropriate safeguards are taken for the transfer to comply with Applicable Data Protection law, such as:

  • The country to which the personal data are transferred has benefited from an adequacy decision by the European Commission under Article 45 of the GDPR and the transfer falls within the scope of such adequacy decision; or 
  • Standard data protection contractual clauses as approved by the European Commission or another competent supervisory authority pursuant to Article 47 of the GDPR have been established; or

4. For how long your data is retained

Generally, Radiomics.bio retains your personal data only for as long as necessary to fulfill the purposes for which it was collected. The retention periods may vary depending on the type of processing activity and the specific purpose for which the personal data was obtained.

4.1. Newsletter

Your data will be kept until you unsubscribe or if Radiomics.bio decides to not continue in writing newsletter anymore.

4.2. Events

Personal data collected for event registration will be retained until the completion of the event and for any necessary follow-up purposes, such as sending post-event materials or feedback requests. If you consent to us using your image for future events, this data will be kept for the duration specified in the consent agreement.

4.3. Job application

If your application is not accepted, Radiomics.bio will delete your application unless you give you consent to keep those data during 1 year in case your application is relevant for another position and that you may be interested.  You can still revoke your consent it by sending an email at hr@radiomics.bio.

4.4. Products and services

Your data related to the provision of products and services, as well as customer relationship management, will be retained for the duration of the contract and for as long as necessary to meet our legal and contractual obligations. Once the contractual relationship ends, we will retain your data for the period required by applicable law.

4.5. Suppliers and partners

Personal data related to suppliers or partners will be retained for the duration of the contract and any ongoing collaborations. Once the relationship is concluded, your data will be retained for as long as required by law or for the legitimate interest of handling any contractual or legal matters.

4.6. Surveys and feedback

Data collected for surveys or feedback will be retained only for the duration necessary to evaluate and improve our services. Once the feedback has been processed, your data may be retained for future surveys or analysis with your consent.

5. What are your rights and who to contact?

You can exercise your rights by getting in contact with our DPO by email at the following mail address: privacy@radiomics.bio. Depending on your request, we may ask you to provide complementary information to identify you.

5.1. Right of access, rectification, erasure and restriction

You have the right to request access to your personal data held by Radiomics.bio, as well as to request its rectification, erasure, or a restriction on its processing, in accordance with the GDPR. Specifically, you can request that Radiomics.bio correct any inaccuracies in your data, delete your personal data, or limit its use.

Please note that if you refuse to provide personal data or request the erasure of certain personal data, Radiomics.bio  may no longer be able to offer certain services to you, as we may rely on this data to provide these services.

5.2. Right to data portability

You have the right to receive the personal data you provided to Radiomics.bio in a structured, commonly used and machine-readable format (such as PDF format) and to transmit those data to another data controller.

5.3. Right to withdraw your consent

If the data processing is based on your prior consent, you can withdraw this consent at any time by contacting us. For the newsletter, you also have the possibility to unsubscribe directly using the link in the most recent newsletter you received.

Please note that the withdrawal of your consent will not affect the lawfulness of any processing carried out prior to your withdrawal.

5.4. Right to lodge a complain

Without any prejudice to resort to a civil court, you have the right to lodge a complaint at the Data Protection Authority: Autorité de protection des données, rue de la presse 35, 1000 Bruxelles, Tél +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35, email contact@apd-gba.be.

6. Updates to our Privacy Statement

We may update this Privacy Statement from time to time, in order to reflect any changes to our website or our processes and to comply with legal obligations. We suggest you, on a regular basis, to check for potential modifications in this Privacy Statement, which is available on the website: https://www.radiomics.bio.

Last update: February 2025

This Privacy Statement is established without prejudice to the rights and obligations recognized in the part of Radiomics.bio under the applicable provisions, such as those of the GDPR.